GOVERNMENT OF ANDHRA PRADESH
ABSTRACT
Public
Services - PR & RD Department – Transfers and postings of employees in
Panchayat Raj Department – Lifting of ban on transfers – Guidelines on
transfers for the year 2013 – Orders - Issued.
PANCHAYAT RAJ AND RURAL
DEVELOPMENT [Estt.VII] DEPARTMENT
G.O.
Rt. No. 709 Dated.
29th April, 2013.
Read the following:-
1. G.O. Rt. No. 1063, PR & RD
[E.VII] Deptt., Dated 15.06.2012.
2. G.O. Ms. No. 181, Finance [DCM.III] Deptt.,
Dated 10.07.2012.
3. G.O. Ms. No. 100, Finance [DCM.III]
Deptt., Dated 22.04.2013
*****
O R D E R:-
In
the reference 1st read above, Government have issued orders relaxing
the ban on transfers for the year, 2012 subject to the conditions stated
therein.
2. In
the reference 2nd read above, the Finance [DCM.III] Department have
issued orders imposing ban on transfer of employees.
3. In
the reference 3rd read above the Finance [DCM.III] Department have
issued orders lifting the ban on transfer of employees.
4. The Government after careful
consideration and in supersession of the orders issued in the G.O. 1st
read above, hereby permit to effect the transfer of Panchayat Raj employees in
all the Districts [other than PR Engineering Department] with effect from 29th
April to 15th May, 2013 duly following the guidelines annexed to
this order.
[BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA
PRADESH]
V.NAGI
REDDY
PRINCIPAL SECRETARY TO
GOVERNMENT
To
The Commissioner, Panchayat Raj
& Rural Employment, Hyderabad
All the District Collectors in the
State
All the Chief Executive Officers of
ZPP in the State
all
the District Panchayat Officers in the State
Copy
to:-
All Administrative Sections in the
Department
The PS to Hon’ble Minister [PR &
RWS]
The PS to Spl. Secy to Hon’ble CM.,
The PS to Prl Secy (PR)
The Finance (DCM-III) Department
SF/SCs
-//
FORWARDED :: BY ORDER //-
SECTION
OFFICER
GUIDELINES FOR GENERAL TRANSFERS |
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1
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General provisions for
transfers
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1.
Government / Commissioner, Panchayat Raj and
Rural Employment has the right to transfer any person within the local area
of the person at any point of time on administrative grounds, administra-tive
exigencies or other wise.
2.
No person can request transfer from one place to
another place or from one post to another post as a matter of right.
3.
No person will be eligible for making request
for transfer if he has not completed 2 years as on 24.04.2013 in the station
he is working presently.
4.
Subject to above primary conditions, the
following guidelines are issued for general transfer of staff:
(i)
The staff who are going to retire before
15.05.2014 shall not be transferred.
(ii)
The persons facing ACB /
Vigilance/disciplinarycases/Punish-ment undergoing and working presently in
focal posts shall not be continued in focal post and such persons shall be
transferred to non-focal post.
Note:ACB/Vig/disciplinary
case/Punishment undergoing means where Show cause notice issued or Formal
Articles of Charge issued or FIR filed in criminal case or facing
ACB/Vigilance enquiry at any stage.
Service
in all posts in a station will be counted while calculating period of service
in the particular station. Station
means place (city, town, village) of actual working and not office (or)
institution.
5.
The transfer guidelines
stand relaxed with regard to persons working in specialized posts like
computerization to ensure availability of skilled staff, notwithstanding that
the tenure put in has crossed the cut off service period.
6.
The competent authority
shall submit the transfer proposals to the next higher authority where
transfers are on administrative grounds who will not approve the transfers
unless absolutely necessary and after recording reasons for accepting the
proposals (such transfers should also be within the ceiling prescribed
therein)
7.
Employees shall
invariably be transferred from their existing location on promotion, unless
no such posts exist at a different location.
8.
In case of conflict between general guidelines
and specific guidelines for a particular post or a category, the specific
guidelines shall prevail.
9.
District Counseling shall be conducted after
zonal counseling is conducted
in respect of zonal posts.
10. The
transfer policy should be an effective tool in capacity building with
departmental employees getting a variety of experience within the department,
thus becoming more fit to hold higher responsibilities.
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2.
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Specific guidelines for
certain posts
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(1) Class IV Employees
and Record Assistants posts:
Transfers can be made on request of an employee
if there is clear vacancy or on mutual requests. In no case an employee shall
be transferred to adjust request from other employee.
(2) Drivers:
Transfers can be made on request of an employee
if there is clear vacancy or on mutual requests. In no case an employee shall
be transferred to adjust request from other employee.
(3) Ministerial Staff:
a). No staff who has not
completed TWO years of service in all posts in same station as on 24.04.2013
shall be transferred.
b). Who have completed FIVE years of service in all posts in a
station as on 24.04.2013 shall be
transferred.
c).
District is the unit for effecting transfer.
In ZPPs, O.S. and Ministerial stall of
ZPPs working in engineering wing shall be covered in these guidelines.
The Chief Executive Officer can effect
the transfers of the ministerial employees working in the offices of PRI/RWS
& Divisions / Sub-Divisions and ZPP
High Schools/ MPP Schools.
The transfers shall be effected from focal
to non-focal, non-focal to non- focal or non- focal to focal posts only. In no case, persons shall be transferred
from one focal post to another focal post.
The transfers from ZPP to Sub-Divisions
and Engineering Divisions to Sub-Divisions are also be allowed.
With reference ZPP, focal
means Engineering to Engineering, Zilla Praja Parishad to Engineering and
vice-versa. Rest of the places are
non-focal.
(4) Extension Officers
[PR&RD], Dl.POs, Administrative Officers & MPDOs:
Extension Officer [PR&RD] Dl.POs, Administrative
Officers are Zonal Posts. The post of MPDO is multi Zonal post.
1. The District Committee is competent to
effect the transfers based on counseling system with in the District.
For Inter District and with in the
Zone, transfers for Extension Officers [PR & RD], DlPOs, Administrative
Officers, the Commissioner, PR&RE is competent authority.
For the MPDOs transfer to other
Districts with in multi zone, Commissioner, PR&RE is the competent
authority.
a) No officer who have not
completed TWO years of service in all posts in a station as on 24.04.2013
shall be transferred.
b) Officers who have completed
FIVE years of service in all posts in a station as on 24.04.2013 shall be
transferred.
c) Zone is the unit for
effecting transfers.
d) Transfers shall not be considered for posting to their native
Revenue Division. Existing
instructions on posting of 2nd level and higher level gazette
officers to their native districts shall be followed.
(5) Panchayat Secretaries:
Panchayat Secretary Gr.I & Gr.II are
Zonal posts and Pts. Secy. Gr.III & IV are District posts. The CPR&RE is competent to effect
transfers in respect of zonal posts and District Committee is competent to
effect transfers in respect of District posts. However, the District
Committee is competent to effect the transfers of Panchayat Secretaries Gr.I
and Gr.II within the District.
(6) Office Bearers of Recognized Unions:
The
standing instructions on the transfers of Office Bearers of recognized
employees unions as issued in Circular Memo.No. 26135/Ser.Welfare/2002-1 of
GA (Services) Department, dt. 19.6.2002 shall be followed scrupulously.
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3
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Schedule of transfers
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(1) The Government in
PR&RD(PR) Department Commissioner, PR&RE shall draw schedule and
communicate separately the same to the competent authorities for effecting
transfers.
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4
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Committee for effecting
Transfers
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(1)At
District level: District Collector, CEO
of Zilla Praja Parishad and the DPO.,
(2)AT
HOD level: Commissioner, PR &RE, Addl. Commissioner and the concerned
Deputy Commissioner.
(3)The
Chief Executive Officer is convener of the committee for transfers in ZPP
wing.
(4) The District Panchayat Officer is
convener of the committee for transfers of the employees of Panchayat wing.
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5
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Criteria for transfers
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(a)
Transfers other than the transfers on administrative reasons shall be
done by counseling. Counseling will be
conducted by asking all the employees seeking transfer will be asked for
three preferences and accommodating to the extent possible. When more than one employees opts for a
particular place, preference shall be given to the employee who has put in
longest service in a particular station, subject to that the employee not
having any charges pending against him / her.
If any
person fails to apply within time frame and attend counseling, or persons who
have completed maximum service period permissible but did not apply for
transfer, such persons will be allocated to the left over vacancies in the
counseling and no further correspondence will be entertained in this regard.
(b) Once transfer orders are issued by the
competent authority, review of orders shall not be considered. The person must join in the place of
posting as per transfer order. In any case, the employee would be deemed to
have been relieved at the end of (7) days of receipt of the transfer order.
Disobeying of posting orders will make the individual liable for disciplinary
action. In no case request for
treating waiting period as duty shall be entertained.
If
any extraneous / political pressures are brought by any of the employee to
effect transfers disciplinary action will be initiated as per the CCA rules.
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6
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Eligibility to apply for
transfer
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No
person shall be transferred before completion of two years of service in a
particular station as on 24.04.2013 and no person shall be retained beyond 5 years of service in a
particular station. However, not more than 20% of the employees in any cadre
wil be transferred. This is to ensure
that there is no dislocation of work.
Service in all cadres at a station will be counted while calculating
period of stay.
If
the employee who have put in more than 2 years of service, constitute more
than 20% of the total strength, the employee who have put in longer service
at a particular station shall be transferred without exceeding the overall
ceiling of 20%.
The
provisions of G.O. Ms. No. 610, G.A. [SPF-A] Dept., Dated 30.12.1985 shall be
strictly adhered to and the ratios prescribed maintained.
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7
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Place of postings
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In no
case person on transfer shall be posted to same station where he was working
prior to transfer.
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8
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Entitlement of points
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The points as follows shall be awarded to the
person who apply for transfers:
(1) Service in the present station located in the following areas as on
24.04.2013:-
(i) For service in Category III areas:-
Three
(3) points per completed year of service as on 24.04.2013
(ii) For service in the category II areas: Two (2) points per completed year of
service as on 24.04.2013.
subject
to a maximum of 6 points.
(iii) For service in the category I areas: One (1)
point per completed year of service as on 24.04.2013 subject to maximum of 2 points.
(2) Service in the category –IV Area:
Four
(4) Additional points per year of completed service in one station as on 24.04.2013.
(4)For
entire Service: 0.20 points
for every completed year of service in all categories as on 24.04.2013
Note:-
The Habitations/ Towns shall be classified in to the following categories
namely:-
(a) Category – I: All Habitations / Towns where
30% HRA is admissible.
(b) Category – II: All Habitations / Towns where
20% HRA is admissible.
(c) Category –III: All Habitations / Towns where
14.5% and 12% HRA is admissible.
(d) Category IV : Scheduled Areas.
(4) Points for achieving revenue for Panchayat
Secretaries/Bill Collectors / JABCs/JAs:
(a) More than 95% of Target
Points
- 10
(b) 85% to 95% of Target points - 5
(c) 75% to 85% of Target
points
- 2
(d) Below 75% of Target
Points
- 0
Note : It will be applicable to Panchayat wing
staff.
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9
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Special Categories
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(i) Five
(5) points for persons, who are retiring within 2 years as on 24.04.2013.
(ii) Five
(5) points for un-married girls/widows
as on 24.04.2013.
(iii) Five (5) points for the persons, whose
spouses are working in the State Government or Central Government or their
Public Sector under takings or Local Body in the same District as on 24.04.2013.
This benefit is available only once in 10 years.
Note 1:
This is applicable only in respect of one of the spouses.
Note 2 : A copy of
certificate issued by the competent authority shall be enclosed to the check
list to consider their cases under special category (iii).
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10
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Preferential Categories
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The Competent authority shall give priority as
given below.
a. Long standing employee downwards.
b. Employees working in “hardship areas”
c. Employees with outstanding record on request
d. Employees with disability of 40% or more as
certified by a competent authority as per “Persons with Disabilities (P.W.D)
(Equal opportunities, protection of rights and full participation) Act, 1995.
e. Husband and wife cases (Only one of the spouses
shall be shifted following the prescribed procedure.)
f. Employee having mentally retarded children to a
place where medical facilities are available.
g. Cases of compassionate appointment, Unmarried
girls/widows.
h. Medical grounds for
the diseases (either
self or spouse of dependent children and
dependent parents) or
Cancer, Heart
Operations, Neurosurgery, Bone T.B, Kidney Transplantation to places
where such facilities are available.
Note: The benefit of preference
shall be given once in 10 years to the above categories b to h.
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11
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Applications
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The persons who are
eligible as per these guidelines and desire transfer shall apply in the
prescribed format.
Note: If any person who
has submitted application but did not attend counseling or the person who has
completed maximum service permissible in a station but did not submit
application they shall be transferred to the available left over vacancies by
competent authority.
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12
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Date of relief &
joining
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The persons who are transferred should be
relieved from the present place of working on receipt of the transfer order
and they should join in the new station where they are posted within the
joining time, subject to such conditions as may be prescribed by the
competent authority. Under no circumstances shall compulsory wait caused due
to delayed joining, be sanctioned. All
the transfers effected by the
following the procedure where employees indicated preference for stations
shall be treated as request transfers for the purpose of sanction of TTA and
other transfer benefits. In any case the employee would be deemed to have
been relieved at the end of (7) days of the receipt of the transfer order.
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13
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Display of vacancies and
names of the applications:
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The following lists should be displayed on the Notice Board of the
respective office and a copy of the same shall be submitted to the
Commissioner, PR&RE.
1. The list of names of the persons who applied
for transfer with entitlement points.
2. List of
persons who have completed maximum permissible service and are proposed by
administration for transfer compulsorily.
3. The station wise vacancy position shall be
displayed. The resulting vacancies
shall also be displayed visibly during counseling.
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14
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Display of transfers
effected
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The transfers affected shall be displayed on the
notice board of the Office concerned on the same day.
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15
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Grievance redressal
mechanism
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16
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Punishment for furnishing
false information
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Anybody
who has submitted false information or certificates, and the officers who
have countersigned such false information, shall be liable for disciplinary
action in addition to prosecution.
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17
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Punishment for violating
these guidelines
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Any competent authority who shall be personally
responsible for compliance with the guidelines prescribed above and any
deviation from the guidelines herein shall be liable for disciplinary
action.The officer immediately superior to competent authority shall ensure
that all the transfers are as per the existing government orders and are kept
at barest minimum.
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18
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Counseling process
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(1) Persons who have applied for transfer will be
given rank based on points awarded to them.
(2) First, persons with preferential categories
will be called for counseling in the
order given under preferential category.
Within preferential category, persons will be called in the order of
their rank.
(3) After preferential categories are over, other
persons will be called for counseling
in the order of their rank.
(5)Persons
who submitted application for transfer but
failed to attend counseling or the persons who completed maximum permissible service
period in the same office but did not
apply for transfer, such persons will be considered at the end and they
will be posted to left over vacancies
by the competent authority at its
discretion.
In
exceptional cases competent authority may permit his/her immediate family
member to be present at the time of
counseling and indicate choice on his/her
behalf if person himself/herself is unable to attend counseling due to circumstances beyond
his/her control. In such case, he/she must authorize
his/her immediate family member in
writing.
(5) At the time of his/her turn for counseling, he/she can choose any
vacant post available subject to his/her
eligibility as per these guidelines.
The
candidates shall be graded rank wise.
When ever the candidates choosing the places in respect of category I
they shall choose IV category places only and after exhausting they have to
go for category III and II subsequently.
They shall not be permitted to choose from category I to category
I.
Once Employee is transferred on counseling system
in other place he/she shall not be again transferred till the ban is lifted
expect in cases of promotion disbandment of posts and on disciplinary
proceedings.
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19
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Interpretation
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In
case of doubt in interpretation of these guidelines, matter shall be referred
to Government/Commissioner, PR&RE.
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20
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Counseling process shall be in the presence of two Office bearers
each from their respective recognized Associations.
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Transfer
Request Application
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1.
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Name
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2.
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Designation
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3.
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Date of Birth
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4.
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Date of Retirement
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5.
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Gender
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6.
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Marital Status
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7.
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Native Revenue District
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8.
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Native Revenue Division
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9.
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Native Revenue Mandal
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10.
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Date of Joining in the Department
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11.
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Date of Joining in the Present Post in Present
Office
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12.
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Present Place working – Office address
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13.
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% HRA
drawn in the present office
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14.
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Whether
he/she is President or General Secretary
At
Division/State level of Recognized Association.
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15.
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Whether
spouse is employee of State Govt. /Central Govt./ Public Sector
Under
taking /Local Body – Yes/No
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16.
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State
whether claiming special benefit under : Yes/No
a.
Long standing employee downwards.
b.
Employee working in “hardship areas”
c.
Employee with out standing record on request.
d.
Employees with disabilities of 40% or more as
certified by a competent authority as per
“ Persons with Disabilities (P.W.D.) (Equal opportunities, protection
of rights and full participation) Act, 1995.
e.
Husband and wife cases (Only one of the spouses
shall be shifted following the prescribed procedure.)
f.
Employees
having mentally retarded children to a place where medical facilities
are available.
g.
Cases of compassionate appointment, Unmarried
girls.
h.
Medical grounds for the diseases ( either self
or spouse or dependent children and dependent parents) or Cancer, Heart
Operations, Neuro-surgery, Bone TB, Kidney transplantation to places where
such facilities are available.
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17.
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% of
Target achieved
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18.
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Whether preferential benefit utilized with last
10 years: Yes /No.
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19.
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Places of preference
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1
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2
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3
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20.
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Other information if any
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Signature
of the applicant
D E C L A R A T I O N
I, ------------------------------ hereby declare
that the particulars furnished by me are correct to the best of my knowledge
and belief. I know that if any
particulars are found to be incorrect on verification, I will be liable for
disciplinary as well as criminal action. All the required
certificates/documents in support of above facts are enclosed.
Signature
Name of the applicant
Designation
Date
C E R T I F I C A T E
Certified that the particulars
furnished by the applicant are verified with reference to
certificates/documents/ Service Register of the individual and found correct.
Signature of the Head of the Institution
Designation with Stamp
Note: The person who has submitted false
information or certificates and the officers who have counter signed the
information will be liable for disciplinary action as well as criminal action.
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